Terms & Conditions - ucomo.

Terms & Conditions

Last Updated: September 23, 2020

The following Terms and Conditions of Service apply to all products and services provided by ucomo (hereinafter referred to as ucomo) and in the event of any dispute are governed by the laws of The Netherlands.

All work is carried out by ucomo on the understanding that the client has agreed to our terms and conditions.

Copyright is retained by ucomo on all design work including words, pictures, ideas, visuals, and illustrations unless specifically released in writing and after all, costs have been settled.

If a choice of designs is presented and one is chosen for your project, only that solution is deemed to be given by us as fulfilling the contract. All other designs remain the property of ucomo unless specifically agreed in writing.

Project Acceptance

At the time of the proposal, ucomo will provide the customer with a written estimate or quotation by email. These Terms and Conditions can be read at any time on the ucomo website.

A copy of the written estimate or quotation is to be signed and dated by the customer to indicate acceptance and should be returned to ucomo.

Alternatively, the client may send an official purchase order in reply to the estimate or quotation which binds the client to accept our terms and conditions, or an email acknowledging acceptance of the quotation.

For the avoidance of doubt, the ucomo Terms & Conditions are what govern the job, not any conditions on the customer’s purchase order.

Design Charges

Charges for design services to be provided by ucomo will be set out in the written estimate or quotation that is provided to the customer. At the time of the customer’s signed acceptance of this estimate or quotation, indicating acceptance of the Terms & Conditions, a non-refundable payment of 50% of the quoted fee will become immediately due.

Unless agreed otherwise with the Client, all design services require an advance payment of a minimum of fifty (50) percent of the project quotation total before the work commences or is supplied to the Client for review. The remaining fifty (50) percent of the project quotation total will be due upon completion of the work before upload to the server or release of materials.

Source Files

We will supply proofs and PDF files as appropriate for printing, or other graphic files as detailed in the job scope or request.

Charges for design work do not cover the release of our copyright design source files, including but not restricted to indd, psd, AI, png, jpg, sketch, or other source files or raw code; if the Client requires these files for transfer to an in-house or another designer, they will be subject to a separate quotation or ‘buy-out’ charge.

Charges for Other Services

Charges for any additional services requested during the project that are over and above the estimated time or out of scope will become fully payable (100% of the quoted amount) at the time of estimate or quotation acceptance.


The customer will be provided with an Approval Form or Proof Email, and an Invoice before final publication. At this time the remainder of the amount due will become payable and the customer will also be required to sign and return the Approval Form or signify approval by email to ucomo.

Any invoice queries must be submitted by email within 14 days of the invoice date.

Accounts which remain outstanding for 30 days after the date of invoice, will incur a late payment interest charge at the rate of 8% on the outstanding amount from the date due until the date of payment.

Payments may be made by online transfer, Paypal or Tikkie

Publication and/or release of work done by ucomo on behalf of the client, may not take place before cleared funds have been received.


An account shall be considered default if it remains unpaid for 30 days from the date of invoice, or following a returned cheque. ucomo shall be entitled to remove ucomo‘s and/or the customer’s material from all computer systems until the amount due has been fully paid. This includes all unpaid monies due for services, including, but not limited to, hosting, domain registration, search engine submission, design and maintenance, sub-contractors, printers, photographers and libraries.

Removal of such materials does not relieve the customer of its obligation to pay the due amount.

Customers whose accounts become default agree to pay all ucomo‘s reasonable legal and accounting expenses and third party collection agency fees in the enforcement of the debt and these Terms and Conditions.

Copyrights and Trademarks

By supplying text, images and other data to ucomo for inclusion in the customer’s website or another medium, the customer declares that it holds the appropriate copyright and/or trademark permissions. The ownership of such materials will remain with the customer, or rightful copyright or trademark owner.

Any artwork, images, or text supplied and/or designed by ucomo on behalf of the customer, will remain the property of ucomo and/or its suppliers unless otherwise agreed in writing. A license for use of the copyright material is granted to the customer solely for the project defined in the scope or request and not for any other purpose.

The customer may request in writing from ucomo, the necessary permission to use materials (for which ucomo holds the copyright) in forms other than for which it was originally supplied, and ucomo may, at its discretion, grant this and may charge for the additional usage. Such permission must be obtained in writing before any of the aforesaid artwork, images, text, or other data is used.

Any software, code, plugin, or other third party material used in a web or digital project remains the property of the creator, and any ongoing license fees or fees for upgrades are the responsibility of the client, not ucomo.

By supplying images, text, or any other data to ucomo, the customer grants ucomo permission to use this material freely in the pursuit of the design.

Should ucomo, or the customer supply an image, text, audio clip, or any other file for use in a website, multimedia presentation, print item, exhibition, advertisement, or any other medium believing it to be copyright and royalty-free, which subsequently emerges to have such copyright or royalty usage limitations, the customer will agree to allow ucomo to remove and/or replace the file on the site.

The customer agrees to fully indemnify and hold ucomo free from harm in all claims resulting from the customer in not having obtained all the required copyright, and/or any other necessary permissions.


The customer agrees that changes required over and above the estimated work, or in addition to the agreed scope, or where the client makes changes to the supplied copy or changes required to be carried out after acceptance of the draft design, will be liable to a separate charge.

The customer also agrees that ucomo holds no responsibility for any amendments made by any third party, before or after a design is published.


Any design, copywriting, drawing, idea or code created for the customer by ucomo, or any of its contractors, is licensed for use by the client on a one-time-only basis and may not be modified, re-used, or re-distributed in any way or form without the express written consent of ucomo and any of its relevant sub-contractors.

All design work – where there is a risk that another party make a claim, should be registered by the client with the appropriate authorities before publishing or first use or searches and legal advice sought as to its use.

ucomo will not be held responsible for all damages resulting from such claims.

ucomo is not responsible for any loss, or consequential loss, non-delivery of products or services, of whatever cause. The customer agrees not to hold ucomo responsible for any such loss or damage.

Any claim against ucomo shall be limited to the relevant fee(s) paid by the customer.

Data Formats

The client agrees to ucomo’s definition of acceptable means of supplying data to the company.

Text is to be supplied to ucomo in electronic format as standard text (.txt), MS Word (.docx), or via e-mail / FTP or shared folder.

Images that are supplied in an electronic format are to be provided in a format as prescribed by ucomo via e-mail / wetransfer. Images must be of a quality suitable for use without any subsequent image processing, and ucomo will not be held responsible for any image quality which the client later deems to be unacceptable.

ucomo cannot be held responsible for the quality of any images which the client wishes to be scanned from printed materials.

Additional expenses may be incurred for any necessary action, including, but not limited to, photography and art direction, photography searches, media conversion, digital image processing, or data entry services, color correction and alteration of images

Design Project Duration

Any indication given by ucomo of a design project’s duration is to be considered by the customer to be an estimation. ucomo cannot be held responsible for any project over-runs, whatever the cause. Estimated project duration should be deemed to be from the date that cleared funds are received by ucomo for the the initial payment or by date confirmed in writing by ucomo.

Rights of Access for Website Construction

The client agrees to allow ucomo all necessary access to computer systems and other locations, as required, to complete a website project and until all due funds are cleared, including the necessary read/write permissions, usernames and passwords.

The customer also agrees to allow ucomo access to any computer systems, usernames, and passwords required to remove data and/or sites for failure to comply with these Terms and Conditions.

The customer agrees to supply ucomo with all necessary materials, electronic, or otherwise, required to create and complete the project, and to supply them on time.

Design Project Completion

ucomo considers the design project complete upon receipt of the customer’s signed Approval form or signoff email. Other services such as printing, display panel production, film work, website uploading, publishing etc either contracted on the client’s behalf constitute a separate project and can be treated as a separate charge.

Website design only

ucomo requires that a template is approved by the customer before coding of a site commences. Once the template(s) for the web site are approved by the customer, coding will commence; any changes to navigation items, colors, structure, or content that require changes to the template will incur an additional charge.

Once web design is complete, ucomo will provide the customer with the opportunity to review the resulting work. ucomo will make one set of minor changes at no extra cost within 14 days of the start of the review period. Minor changes include small textual changes and small adjustments to placement of items on the page. It does not include changes to images, color schemes, or any navigation features. Any minor changes can be notified to ucomo by e-mail.

ucomo will consider that the client has accepted the original draft, if no notification of changes is received in writing from the customer, within 14 days of the start of the review period.

Hosting websites

ucomo offers limited hosting services through an out-sourced virtual server. ucomo does not guarantee continuous service and will accept no liability for loss of service, whatever the cause.

ucomo may request that clients change the type of hosting account used if that account is deemed by ucomo to be unacceptable because of poor service, lack of bandwidth, or in any other way insufficient to support the website. Fees for hosting on ucomo’s virtual server are due at the commencement of any period of service and are non-refundable.

Fees due to third party hosting organizations are the responsibility of the client and ucomo are not liable for their payment, nor for the renewal of domain names, which are the sole responsibility of the customer / domain owner.

Domain Registration

ucomo cannot guarantee the availability of any domain name. Where ucomo is to register a domain name on behalf of a client it will endeavor to do so but the client should not assume a successful registration.

Search Engine Submission

Due to the infinite number of considerations that search engines use when determining a site’s ranking, ucomo cannot guarantee any particular placement. Acceptance by any search engine cannot be guaranteed and when a site is accepted, the time it takes to appear in search results varies from one search engine to another. Rankings will also vary as new sites are added. ucomo recommend that customers use a professional SEO company and are happy to provide details of such companies but accept no responsibility for their services.

Design Credits

The customer agrees to allow ucomo to place a small credit on printed material exhibition displays, advertisements, and/or a link to ucomo own website on the customer’s website. This will usually be in the form of a small logo or line of text placed towards the bottom of the page. The customer also agrees to allow ucomo to place websites and other designs, along with a link to the client’s site on ucomo’s website for demonstration purposes and to use any designs in its publicity and portfolios.

Rights of Refusal

ucomo will not include in its designs, any text, images, or other data which it deems to be immoral, offensive, obscene, or illegal. All advertising material must conform to all standards laid down by all relevant advertising standards authorities. ucomo also reserves the right to refuse to include submitted material without giving a reason. In the situation where any images and/or data that ucomo does include in all good faith, and subsequently discovers is in contravention to such Terms and Conditions, the customer is obliged to allow ucomo to remove the contravention without hindrance, or penalty. ucomo is to be held in no way responsible for any such data being included.


Cancellation of orders may be made initially by telephone contact, or e-mail, however, following this, ucomo will need formal notification in writing to the company’s postal address. The client will then be invoiced for all work completed over and above the non-refundable deposit that will have been made at the time of first ordering. The balance of monies due must be paid within 30 days. Please note any cancellation which is not formally confirmed in writing and received by ucomo within 14 days of such instruction being issued, will be liable for the full quoted cost of the project.


ucomo makes no warranties of any kind, express or implied, for all products and/or services that it supplies. ucomo will not be held responsible for all damages resulting from products and/or services it supplies. ucomo is not responsible for any loss, or consequential loss of data, or non-delivery of products or services, of whatever cause. While we take reasonable steps to investigate the materials we recommend, we accept no responsibility for the performance or quality of materials or any consequential loss arising from their failure. The customer agrees not to hold ucomo responsible for any such loss or damage. Any claim against ucomo shall be limited to the relevant fee(s) paid by the customer.

ucomo reserves the right to use the services of sub-contractors, agents, suppliers, and any work content services, and usage is bound by their Terms and Conditions. ucomo will not knowingly perform any actions to contravene these and the client also agrees to be so bound.

ucomo and its clients agree to comply with Printers Terms and Conditions which include disclaimers for non-completion on time and the flexibility to supply quantities within 10% of the total ordered. ucomo recommend that if an exact quantity is required, then 10% extra is added to the quantity and extra time made available should the job be delayed.


These Terms and Conditions supersede any previous Terms and Conditions distributed in any form. ucomo reserves the right to change any rates and any of the Terms and Conditions at any time and without prior notice.

Acceptance of Terms and Conditions and Quotation

The placement of an order for design and/or any other services offered by ucomo, by email, verbally or in writing, is deemed to be acceptance of these terms and conditions, which are freely available at ucomo.co

An estimate validated by the customer’s signature on the estimate or quotation form, or by email, constitutes acceptance of the estimate or quotation and agreement to comply fully with all the Terms and Conditions and forms a Contract for Business between the signatory and ucomo.